Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

MSS405085 Mapping and Delivery Guide
Develop a documentation control strategy for an organisation

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency MSS405085 - Develop a documentation control strategy for an organisation
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to develop and implement a documentation control strategy for an organisation implementing a competitive systems and practices strategy which is part of the value stream for such an organisation. The documentation control strategy might be needed to comply with AS/NZS ISO 9000:2016 Quality management systems - Fundamentals and vocabulary or other reasons.This unit applies to a manager, technical specialist or similar who is required to use problem solving, initiative, planning and organising skills to develop and/or improve a system to ensure operations and related supporting documents are controlled in a manner which is appropriate for their use in the organisation.No licensing or certification requirements exist at the time of publication. Relevant legislation, industry standards and codes of practice within Australia must be applied.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field Competitive systems and practices
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify and obtain agreement to document management procedures and standards
  • Identify a working group of stakeholders
       
Element: Agree on purpose and scope of document management standards, including interaction with production, maintenance, logistics, sales and marketing systems
       
Element: Identify any external standards, requirements and conventions
       
Element: Agree on document control, tracking, updating and storage processes
       
Element: Write document management processes and standards and circulate to stakeholders
       
Element: Negotiate any variations
       
Element: Determine document style, standards and conventions
  • Consider potential document styles
       
Element: Agree on document conventions and layout
       
Element: Agree on standard symbols, abbreviations
       
Element: Produce a style sheet, document model or template
       
Element: Check document style conforms to document management standards
       
Element: Circulate to stakeholders and negotiate any variations
       
Element: Implement document control strategy
  • Write a document control strategy and procedures, including arrangements for ongoing review of strategy
       
Element: Establish mechanisms to check documents conform to the control strategy
       
Element: Arrange for staff development
       
Element: Monitor implementation of document control strategy
       
Element: Make improvements to the documentation control strategy
       

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

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Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify a working group of stakeholders 
 
 
 
 
 
Consider potential document styles 
 
 
 
 
 
Write a document control strategy and procedures, including arrangements for ongoing review of strategy 
 
 
 
 

Forms

Assessment Cover Sheet

MSS405085 - Develop a documentation control strategy for an organisation
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Result: Competent Not yet competent

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Assessment Record Sheet

MSS405085 - Develop a documentation control strategy for an organisation

Student name:

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Assessment task 1: [title] Result: Competent Not yet competent

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Overall assessment result: Competent Not yet competent

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